Participant Information

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RACE INFORMATION – PLEASE READ CAREFULLY

Thank you for taking the challenge and entering the Ponteland Sprint Triathlon 2017 and if this is your first triathlon, thanks for choosing this race as your first! The Events Team will be alongside to help you on the day although they can’t actually help you with the swim, bike or running parts, they can answer any question you may have and help ensure that you have a great day!

Please read this carefully as it contains some key information regarding your race. If you have any questions you may wish to read our FAQ’s section.

PLEASE NOTE THAT YOU HAVE THE OPPORTUNITY TO REGISTER AHEAD OF THE EVENT ON THE SATURDAY PREVIOUS. WE ASK THAT IF YOU CAN REGISTER ON SATURDAY, PLEASE DO SO, AS TO AVOID QUEUES ON SUNDAY MORNING.

Race day always means an early start and with 300 athletes to get registered on the morning of the race we have decided to open registration the day before to allow you to collect registration pack. This will be at the race venue at Ponteland Leisure Centre. This is a great opportunity to ask any last minute questions that you might have and to meet the team who will be helping you on the day. If you are able to, we recommend that you register on Saturday, as registration will close at 7.30am on race day.

RACE VENUE & PARKING

The race will take place at Ponteland Leisure Centre, Callerton Lane, Ponteland, Northumberland, NE20 9EG. There will be no parking available on site, please follow the signs for ‘EVENT PARKING’ that will direct you to Ponteland High School, 300 metres from the venue. If you are arriving by car we advise you to leave enough time to get from the school to venue to register with your bike and race equipment.Please don not park on Callerton lane or in residential area’s close to the centre!

ARRIVING ON SITE

When you arrive on site follow the signs to REGISTRATION that will be located in the field behind the leisure centre at the finish line. Registration will be open from 6.30am -7.30am on the morning of the race.

Please ensure that you find a safe place to rest your bike while you register.

If you registered for the race as a BTF member, you will be required to show your licence at registration. If you do not have your licence with you, you will be required to purchase a day licence for £5. If you registered as a non member then your day license will come through to you in an email, this does not need to be printed off.

Please check you have received the following items before leaving registration:

  • Your Race Timing Chip and strap – please ensure that this is attached to your LEFT ankle prior to the race start. No chip, no time!
  • 2 Race numbers – displayed on your back for the bike phase and on your front for the run. If you are using a number belt, you will only need one number.
  • 2 Bike Numbers. Stick one to the front of your helmet and the other onto your bike so that it is clearly visible.

CHANGING FACILITIES

There are toilets and changing facilities in the leisure centre and there will be around 150 lockers that will be available to use on the day, these are charged at 20p. With 300 competitors there won’t be enough for everyone. You are advised to get there early to guarantee yourself a locker. If you are arriving by car you can also keep your belongings in your car after you have changed, or there will be a designated BAG DROP area within the transition area. This area is manned by event staff, but please be aware that bags will be left at your own risk, and that the event organisers will not take responsibility for your belongings that you leave here.

TRANSITION

Access to Transition will only be given to competitors. Before you enter, please ensure that you have your bike numbers attached and also your helmet. We’d also recommend you wear your race timing chip straight away, this saves routing through you kit bag trying to find it 5 minutes before race start!

Once in Transition, head to your racking position according to your race number and place your bike, helmet and equipment including your running shoes in your allocated area. If you are depositing your bag at the BAG DROP area, follow the signs to this area before exiting the Transition area. Please note that for safety reasons the Transition area must be kept clear of bags and loose clothing.

Transition will close at 8.00am once the race has commenced. Please ensure that your bike & equipment are setup before Transition closes.

RACE BRIEFING (COMPULSORY) – 7.40am

The compulsory race briefing will take place at 7.40pm at the area in front of the entrance to the leisure centre. Please attend the briefing as all safety notices will be issued here together with any course amendments. The Race Director and Race Referee will talk you through the course and the race rules. It is also your chance to ask any questions you may have regarding the event.

If at any time after you have registered you decide to withdraw from the race, please notify a marshal or advise the Race Director.

RACE START – 8.00am

The race features wave start times and you must start the race at your allocated time. A list of the wave start times can be viewed HERE. Allow yourself enough time to take your position poolside 10 minutes ahead of your start time. IF YOU MISS YOUR SWIM TIME YOUR RACE IS OVER.

SWIM – 400m (16 lengths)

The 400 metre swim is 16 lengths of the pool. Your start time is based upon the estimated swim time that you provided and the race will start in the order of the slowest to fastest swim times. Take your position poolside and once instructed to do so, enter into the pool and wait for your instruction to start which will be indicated by a whistle (no diving is allowed). For safety, please observe the swim direction of your lane as indicated by the directional boards and/or the marshal’s instructions. Tumble turns are permitted.

When you have completed 14 lengths the marshal will shown you a float to indicate that you have 2 lengths to go. If you exit the pool before completing the full 16 lengths, a time penalty will be added to your swim time. If you swim too many lengths, no time can be deducted from your swim time. The decision of the marshal is final.

Once you have completed your 16 lengths, climb out of the pool and head for the exit to Transition. Please be careful when exiting the pool as the floor may be slippery.  Following safety advice, we request that everyone walk to the exit of the building.

TRANSITION TO BIKE (T1)

On exiting the pool there is a short run to T1. Once in transition, you must secure your helmet strap before removing your bike from the rack and it must not be undone until your bike is replaced on the rack after finishing the bike section.

Relay Teams – Your timing chip acts like a relay baton. Your swimmer must remove the race-timing chip and pass it to your bike competitor who must securely fasten it around their ankle before removing the bike from the racking. Bike competitors will be allowed to have their helmets fastened in Transition 1 prior their swimmer arriving.

Before exiting T1 onto the bike course, make sure that your race number is displayed on your back. After you exit T1, walk/run your bike as directed to the bike MOUNT LINE which will be marshalled and clearly marked. You must cross the Mount Line before attempting to mount your bike.

BIKE – 20km

The course is a single loop 20km route. Please note that a detailed course map is available on this website here (and also with elevations from MapMyRun – follow the link) and the route will be clearly signed and marshalled. Please note, there are no water stations on the bike course.

Make sure you know the route. It is your responsibility to navigate the course successfully and safely. The race is held on open roads so it is essential that you obey the highway code at all times.

CYCLE RULES – Please make sure you are familiar with the rules British Triathlon. Download a copy here. This is a NON-DRAFTING race. Drafting will be penalised accordingly. You must maintain a gap of 10 metres between yourself and the cyclist in front. On deciding to make a pass you have 30 seconds to complete the manoeuvre. Once your front wheel has passed the other riders front wheel it is the overtaken riders responsibility to drop back out of the draft zone 10 metres behind. If you are not overtaking please keep to the left hand side of the road to allow faster competitors to pass. Do not cross the centre white lines. Side by side riding is forbidden.

 

TRANSITION TO RUN (T2)

Dismount from your bike BEFORE the DISMOUNT LINE and run/walk your bike into T2 to your numbered racking spot – do not unfasten your helmet until your bike is securely racked or you will be penalised.

Relay Teams – Your bike competitor must first rack their bike, then remove the race timing chip and and pass it to your run competitor who must securely fasten it to their ankle before they exit Transition 2.

Before exiting T2 onto the run course, make sure that your race number is displayed on your front.

RUN

The run is 5km consisting of a single lap course. Please be aware of any pedestrians, as the run is on public footpaths. Please note, there are no water stations on the run course.

FINISH

Immediately after crossing the finish line please remove your timing chip for collection at the finish line. After enjoying all the accolades, ‘whoop, whoops,’ and high 5-ing, head to the Registration stand next to the finish to receive your race t-shirt that you will need for bragging rights!

Please be aware that the t-shirt size that you have requested on your registration form will be the size that you are given. If you find that you could have done with ordering a different size, you are more than welcome to wait until the end of the event, and if there are any spare t-shirts the event team will happily swap this over for you. This can only be done at the end, as we need to make sure that all the athletes get the t-shirt size they ordered.

Once the entire race has concluded you will be able to collect your bike and equipment from Transition. Please note that we cannot give access into Transition while the race is still in progress. For security reasons, to retrieve your bike and equipment you will need to present your race number and body marked number to the marshal at the exit to Transition.

POST RACE

The race presentations will take place as soon as possible after the end of the race.

KEY RULES

The race is governed by British Triathlon Race Officials. Visit www.britishtriathlon.org/ for all rules and regulations.

We’ve already mentioned a few rules, but here’s one or two more we feel you should know about:

  • The use of MP3 players and mobile phones during the race is dangerous and will not be allowed. You will be disqualified if it is reported that you are using either.
  • Many marshals and race officials are volunteers. Any competitor abusing the marshals or officials will be disqualified. Please be kind to them, they’ve probably been standing there a long time!
  • It is the responsibility of competitors to do their own continuous Risk Assessment of the course and to be responsible for their own safety.

We hope you enjoy the event!

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Ponteland Triathlon by Total Racing Events Ltd